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Real Estate Transfer Tax

Real Estate Transfer TaxThe City of Naperville issues transfer tax stamps for real estate purchases and exempt stamps for owners making deed changes. There is a charge for purchase of a real estate transfer stamp, but no charge for exempt stamps. Both transactions only apply to incorporated properties within Naperville.

How do I find out if the property is within city limits?
Your address can be looked up on our website using the Your Place application. Once the address information is opened, you can click on Planning/Zoning Info to determine if incorporated, or contact the Finance Department at (630) 420-6059.

Transfer Tax Stamp for Real Estate Purchases

Who needs to purchase a transfer tax stamp?
Buyers of residential or commercial properties in Naperville located within city limits are responsible for purchasing the tax stamp by City ordinance.

How would I determine the cost of the transfer stamp?
The cost is $1.50 per $500 of purchase price, rounding the purchase price to the nearest $500 (i.e. $150,000 purchase price would be calculated $150,000 / 500 * 1.5 = $450.00).

What paperwork is required for issuance?
The Real Estate Transfer Declaration form (PDF) needs to be completed and submitted along with:

  1. Completed Statement of Open Accounts (PDF | DOCX). The request for open accounts must be received at least 7 business days prior to closing; AND
  2. The sales contract which must include the legible purchase price, and the signature page with both buyer and seller signatures. OR
  3. The P-Tax form with both buyer and seller signatures.

Exempt Stamps

When is an exempt stamp required?
This is required on all properties in Naperville within city limits when there is a deed change on owned property. Some examples include marriage and adding another name, name change, putting in or removing from a Trust, refinancing, divorce/removal of name or a foreclosure where the Sheriff’s Deed puts the property in bank ownership. If the property on the Sheriff’s Deed was purchased by an individual, a transfer tax stamp would need to be purchased (see above). Please complete and submit the following forms:

  • Certificate for Exemption (PDF)
  • Completed Statement of Open Accounts (PDF | DOCX). The request for open accounts must be received at least 7 business days prior to closing.
  • Copy of the notarized deed to be recorded with the county.

How Do I Acquire a Real Estate Transfer Stamp?

There are two methods in which you can acquire the real estate transfer stamp:

By Mail:
In order to acquire the stamp by mail, you would need to send all the necessary documents, along with an acceptable form of payment and a self addressed, postage paid return envelope. Acceptable forms of payment include personal or business checks and money orders. It is important that the payment amount is correct, so make sure to double check any calculations. If the wrong amount is received all forms and payment will be returned without issuing the stamp. Additionally, it is highly suggested using FedEx, UPS and USPS certified mail for tracking purposes. If you are acquiring an exempt stamp, there is no charge and first class mail would be acceptable in this case but you would still need to include a self-addressed, postage paid envelope.

All required documents and payment, if necessary, should be mailed to: City of Naperville, Attn: Finance Department, 400 S. Eagle St., Naperville, IL 60540

In Person:
In order to acquire the stamp in person, you would need to bring all necessary documents to the Finance Department at City Hall. Acceptable forms of payment include Visa, MasterCard, Discover, American Express, personal or business check, money order and cash. If the check or money order is preprinted, please make sure they are calculated accordingly. We do accept multiple forms of payment for the purchase of the stamp. 

The Finance Department is located on the first floor of City Hall, which is located at 400 S. Eagle St., Naperville, IL 60540.

Check for Building and Code Inspection Issues Prior to Purchase

For information regarding the status of any outstanding building permits, building fees, or code enforcement actions and outstanding fines on property you are considering buying in the City of Naperville, please call (630) 420-6100. For building department issues, enter Option # 2; for code enforcement issues, enter Option # 6.
Should you have any additional questions, please call customer service at (630) 420-6059.

Finance Department