Procedures to Obtain Records Under the FOIA
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About FOIA
Submitting a FOIA Request
Fees for FOIA Documents
Public Records - On Demand
FOIA Officers
About FOIA
The Freedom of Information Act (FOIA) is a state statute (5 ILCS 140) that provides for a straight-forward, easy-to-use method for the public to gain access government records. Any person who wishes to inspect and/or obtain copies of public records from the City of Naperville shall submit a FOIA request to the City Clerk’s Office unless the document in question can be obtained immediately.
Submitting a FOIA Request
Online requests can be submitted 24 hours/day, 7 days/week via the city’s Web site and clicking on the Citizen Support link at the top right of the page. All requests for city documents will be directed to the FOIA Officer in the City Clerk’s Office. A computer is also located at the counter of the City Clerk’s Office (400 S. Eagle Street) for FOIA submission. Requests for police documents are handled by the Police FOIA Officer and can be made either online or in person at the Naperville Police Department located at 1350 Aurora Avenue, Naperville, IL.
The city will respond to all Freedom of Information requests within five working days of its receipt. If additional time is needed, you will be notified of the city’s intent to respond within an additional five working days as permitted under the Act. If any of the materials you have requested are exempt under the Act, you will be notified in writing of the specific exemption which applies to the documents and you will be provided with all non-exempt materials. You may seek review of any denial, or partial denial, of your request by judicial review pursuant to Section 11 of the Act, or by submitting a request for review to the Public Access Counselor in the Office of the Attorney General at the address set forth below. Any request for review to the Public Access Counselor must be in writing, signed by you, must include a copy of your request and the response, or responses, you have received from the city, and must be filed not later than sixty days after the date of the denial.
Public Access Counselor
Office of the Illinois Attorney General
Public Access & Opinions Bureau
500 South Second Street
Springfield, IL 62706
Fees for FOIA Documents
Department
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Document/Material
|
Fee
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Police Department
|
Photo CD
|
$2.50
|
Police Department
|
Photo DVD
|
$5
|
Police Department
|
VHS
|
$3.50
|
Police Department
|
4"x6" photo
|
$0.60
|
Police Department
|
Photo proof sheet
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$1.35
|
Police Department
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Paper copies (color)
after the first 50 pages
|
$0.15
|
Police / Clerk's Office
|
Paper copies (B/W)
after the first 50 pages
|
$0.05
|
City Clerk's Office
|
Plat
|
$0.50
|
City Clerk's Office
|
Data CD
|
$1
|
City Clerk's Office
|
DVD
|
$1
|
Public Records - On Demand
Whenever possible, the request shall be placed with the department that serves as the keeper of the particular record(s) requested. Information on the appropriate department to contact may be obtained from the City Clerk who serves as the city’s official keeper of the records.
The following is a list of documents that do not require the submission of a FOIA request and will be granted on site to the requestor by the appropriate department.
Documents Not Requiring a FOIA Request
- City Clerk’s Office
- City Council agendas and agenda items
- City Council meeting minutes
- Ordinances
- Resolutions
- Verification of liquor licensee(s)
- Workshop packets
- Transportation, Engineering & Development
- Traffic counts
- Traffic studies – prepared by staff
- Grading plan – owner/engineer
- FEMA maps/flood plain information
- Transportation Advisory Board agenda items
- Engineering drawings (not architectural)
- Subdivision plats
- Easement plat
- PUD plat
- Intersection crash data (summaries only)
- Zoning verification
- Department Of Public Utilities
- Sewer concerns (for a single address only)
- Water concerns (for a single address only)
- Sprinkling violations
- Utility Atlas Maps
- Completed Work Orders
- JULIE Tickets
- Fire Department
- Purchasing
- Bid Tabulations
- RFP Opening Tabs
- City Council, CMO or CPO Awarded Items Recommendations
- Notices of Award or Rejection
FOIA Officers
City Clerk's Office
Bernadette Kolodziej - Records Specialist
400 S. Eagle Street
(630) 420-6045
kolodziejb@naperville.il.us
Pam LaFeber, Ph.D. - City Clerk
400 S. Eagle Street
(630) 420-6047
lafeberp@naperville.il.us
Naperville Police Department
Kim Stoner - Records Manager
1350 Aurora Avenue
(630) 305-7068
stonerk@naperville.il.us
Kathy Duxbury - Records Supervisor
1350 Aurora Avenue
(630) 420-6157
duxburyk@naperville.il.us
Cathy Marcuccilli - Records Technician
1350 Aurora Avenue
(630) 420-6157
marcuccillic@naperville.il.us
Phyllis Severson - Records Supervisor
1350 Aurora Avenue
(630) 305-5973
seversonp@naperville.il.us
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