Meeting Room Reservations

The meeting rooms in the Naperville Municipal Center are designed to meet the operational needs of the City of Naperville and to provide accommodations for other agencies of government and educational, informational, cultural and civic functions of the Naperville community.

Please review the policies below and submit an online meeting room reservation form if you are in need of meeting room space for your school, club, civic organization or not-for-profit group.

Forms and Documents

• Meeting Room Policies and Procedures (PDF)
• Meeting Room Emergency Procedures (PDF)
• Available Meeting Room Layouts and Configurations

Reservations and Scheduling

Before scheduling, please review the important details below and refer to the Meeting Room Policies and Procedures document for all meeting room reservation policies and procedures.

1. Meetings are scheduled on a first-come, first-served basis up to one year in advance. Scheduling is prioritized as follows:
   1. City of Naperville meetings and programs
   2. Other agencies of government
   3. Meetings of non-profit community groups/organizations for educational, cultural or civic purposes
2. The City may preempt a meeting if necessary. All efforts will be made to avoid cancelling a meeting or moving a group to another room, but may happen aligned with the scheduling priorities above.
3. Meetings may be scheduled from 8 a.m. to 8 p.m. Monday through Thursday, and 8 a.m. to 5 p.m. on Fridays. Attendees must exit the building by 8:30 p.m. and 5:30 p.m. No meetings will be scheduled on City-observed holidays.
4. Applications for use of the rooms must be made using the meeting room reservation form and must be made at least 14 days in advance of the requested meeting date. A room reservation is temporary until the form has been approved by the City Manager's office and any outstanding fees applicable are paid.
5. Reservations must be made by a person 18 years of age or older residing within the corporate limits of Naperville. The person submitting the application shall be the contact person, is the only person authorized to make changes in the reservation and must be in attendance at the meeting. No group may assign their reservation to another group.
6. Cancellations will be accepted from the original applicant only and must be made via email. Refunds will be issued for cancellations made at least 48 hours in advance of the meeting reservation. The City reserves the right to cancel any meeting or reservation due to unforeseen circumstances, including building or weather emergencies.