Meeting Room Reservations

The meeting rooms in the Naperville Municipal Center are designed to meet the operational needs of the City of Naperville and to provide accommodations for educational, informational, cultural and civic functions of the Naperville community.

Please contact us if you are in need of meeting room space for your school, club, civic organization or not-for-profit group at a nominal fee, and with plenty of free parking.

Forms

Meeting Rooms

Below are the meeting rooms available for use by external groups. Please choose a preferred room and layout, review the rules and meeting room emergency procedures and complete an application form.

Council Chambers - First Floor

  • Capacity & Layout: 292 auditorium style, six handicapped, 11 at dais
  • Primary Uses:
    • City Council Meetings
    • Meetings conducted by other governmental agencies
  • Restrictions:
    • Available for other use upon approval of City management
    • No food or drinks allowed
  • Accommodations: Podium, public address system, audio record jack, cable and connector for your tape recorder, projection screen

Lower Level Meeting Rooms

Seating arrangements are limited to those depicted in the diagrams below:

Large Conference Layout
Maximum - 40 in AB

Conference Seating Layout
Maximum - 30 in A or B

Classroom Seating Layout
Maximum - 30 in A or B | 60 in A&B

Audience/Auditorium Seating Layout
Maximum - 30 in A or 70 in B | 100 in A&B

U-Shaped Layout
Maximum - 10 in A or B

Large U-Shaped Layout
Maximum - 18 in A&B

Meeting Room A - Lower Level

  • Capacity & Layout: 30 seated at a conference table, 30 audience style
  • Accommodations:
    • Free Wi-Fi
    • Food is permitted
    • Podium
  • Standard Fee: $30

Meeting Room B - Lower Level

  • Capacity & Layout: 30 seated at a conference table, 70 audience style
  • Accommodations:
    • Free Wi-Fi
    • Food is permitted
    • Dry erase board, podium, and small projection screen
    • Coffee maker, refrigerator, microwave oven and sink available
  • Standard Fee: $30

Meeting Rooms A and B Combined

Rooms A and B can be combined. Reservations should be made at least 10 days in advance of the group event to ensure that the space is available.

  • Capacity & Layout: 100 persons - audience style with many conference table choices
  • Accommodations:
    • Free Wi-Fi
    • Food is permitted
    • Podium, two dry erase boards, two projection screens
    • Coffee maker, refrigerator, microwave oven and sink
  • Standard Fee: $60

NEU – Lower Level

  • Capacity & Layout: 20 seated at a conference table, 25 classroom
  • Accommodations:
    • Free Wi-Fi
    • Food is permitted
    • Dry erase board
  • Standard Fee: $30

Lunch Room - Lower Level

  • Capacity: 84 with tables and chairs not available for re-arrangement
  • Accommodations:
    • Free Wi-Fi
    • Food is permitted
  • Restrictions: Not available from 8 a.m. to 5 p.m., Monday - Friday
  • Standard Fee: $30

Reservations and Scheduling 

  1. Reservations must be made by a person residing within the corporate limits of Naperville who is 18 years of age or older. The person making the application shall be the contact person and the only person authorized to make changes in the reservation.
  2. Applications for use of the rooms must be made on the forms provided. A room reservation is temporary until the form has been approved by the City Council Office.
  3. The city may preempt any meeting when necessary. If this happens, all reasonable efforts will be made to reschedule the reservation to another area in the Municipal Center. 
  4. The need to have maintenance personnel and a security guard available for meetings restrict meeting room use to the following hours:
    • 8 a.m. - 10 p.m. Monday through Friday 
    • 7 a.m. - 3 p.m. Saturday 
    • No meetings will be scheduled on Sunday or City-observed holidays
  5. The using group must vacate the building by the time specified on their application. 
  6. In the event the applicant requires meeting times that differ from the above schedule, special arrangements are required. All special arrangements must be made seven (7) days prior to the meeting.  
  7. No group may assign its reservation to another group. 
  8. No Show Policy — Notice of cancellations must be made no less than 48 hours in advance of the meeting. Cancellations without notice will be considered no shows and will be billed a $50 charge. No meetings can be held until this charge is paid.